MARAC

Mid-Atlantic Regional Archives Conference

Mid'AtLoMtio Arckhmt

Volume 42 | No. 4

FALL 2013

ISSN 0738-9396

Inside:

1 From the Chair

2 MARAC Fall 2013
Philadelphia

3 Book Review — How to Manage
Processing in Archives and
Special Collections

4 "The Worst and Most
Dangerous Attack"

6 State and Local News

1 4 Linking your Encoded Archival
Description to Flickr: A
method for showing off low-
resolution images from your
repository and linking them to
your finding aids

16 Plan for (Teaching) the Past!

18 New Members

19 Treasurer's Report

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JOHN LEGLOAHEC

MARAC Chair

■ WAS BORN IN
A CROSSFIRE
HURRICANE

New Orleans, LA —
August 18: Today I am
departing the Crescent
City after attending the
Society of American
Archivists meeting in New
Orleans where I participated
in, among other things, the
Regionals Summit created by
SAA at the 2012 Annual Meeting in
San Diego, CA. I also coordinated the 17th outing of JAL Tours
to see some baseball. On Saturday evening, about 75 archivists
boarded buses to Zephyrs Field to watch the New Orleans
Zephyrs take on the Iowa Cubs. The home team emerged
victorious. The photo accompanying the column shows your
Chair enjoying some baseball.

As most of you may remember, when SAA last departed New
Orleans — the city was devastated by Hurricane Katrina. Many
SAA attendees at this year's meeting arrived in the city early
to help with projects to help the city continue rebuilding
after the tragedy eight years ago. When the MARAC Steering
Committee met in July in Baltimore — we talked about many
issues, including the MARAC Disaster Relief Fund. I am
using a portion of my column to call on the membership to
financially support this critical fund. Of course, the MARAC
region faced its own meteorological crisis last Fall, with
Super Storm Sandy crashing into the East Coast. Several
MARAC repositories were hit very hard by the storm and
received support from the Disaster Relief Fund. On October
24, Delaware Caucus Representative Heather Clewell will
represent MARAC at a vendor expo and conference at the
Biggs Museum in Dover, displaying various disaster recovery/
preparedness suppliers and programs at the Fall meeting of
the Delaware Disaster Assistance Team (DDAT). If you're
in the area — stop by and say hello and hear more about
MARAC's Disaster Rehef Fund!

While it has been a very quiet hurricane season to date —
it should be noted that Sandy struck near the end of the
hurricane season, which ends November 30 — MARAC needs
to be prepared for any and all disasters that may strike the
region. If members have not yet renewed their membership — I
encourage all members to give what they can to the MARAC
Disaster Relief Fund. You can read more information about the
Fund on the MARAC website at http://marac.memberclicks.
net/disaster- relief-. If your repository has suffered a natural
disaster — please ask for help, you're not alone out there.

As I mentioned at the outset, my primary reason for attending
the SAA Annual Meeting was to participate in the Regionals
Summit, organized by SAA at the meeting in San Diego. At this
meeting, representatives from across the country discussed the
work of this group and how best to move forward. Following
the meeting, a vote was held and the group has been renamed
as the Regional Archival Associations Consortium (RAAC)
and will be governed by a Steering Committee comprised of
representatives from three multi-state, three state, and three
local organizations. The Steering Committee will also include
one SAA appointed non-voting member. I have submitted my
information to serve as a member of this Steering Committee.
This new group has a lot of potential and I look forward to
helping with its important work.

Also at the Summer Steering Committee, two new working
groups were formed to look at the way MARAC conducts
itself. First, a "Committee on Committees" has been created
to look at the current structure of MARAC's committees to
see if there is some efficiency and streamlining that can be
achieved. Second, as most of you know, MARAC recently
undertook a membership survey — and the results were made
available at recent meetings. A working group was formed
to look at evaluating MARAC's strategic plan to conform to
some of the concerns raised by the membership in the survey.
At the Fall Meeting, you will hear more about both of these
working groups as your leaders work to make MARAC work
best for you.

Long-time MARAC members may recall the "green binders"
that contained MARAC's Administrative Manual. In a project
started by past Chair Danna Bell-Russell and finished by my
immediate predecessor, Ed Galloway, the "green binders"
have been reconstituted as a wiki. The wiki is expected to be
approved by the Steering Committee at the Fall Meeting and
will be made available to the membership soon after. If you
aren't sure how MARAC does things, or you want to run for a
position and MARAC and aren't sure what the job entails — the
MARAC wiki will answer all of your questions!

Remember — MARAC is here for you — ^but we can only be
as successfiil as the members make it — if you feel there is
something in MARAC that you would like to do — I encourage
you to contact me at legloaj@gmail.com. Please note the
Nominations and Elections Committee has begun looking
for candidates for the Spring elections, when we will elect a
Treasurer, a Secretary, State Caucus Chairs, and members of
the Finding Aids, Custer, and Nominations committees. I look
forward to seeing everyone in the City of Brotherly Love!

MARAC Chair

Friends Meeting

November 7-9, 2013 | Philadelphia, Pennsylvania

MARAC (Mid-Atlantic Regional Archives Conference)
returns to Philadelphia this November for the first time
since 2001. "Friends Meeting: Arts and Advocacy Along the
Delaware" will be held from November 7 through 9 at the
Hyatt Regency Penn s Landing. A number of sessions focus
on art, artists, and archives, with others devoted to advocacy
and outreach. Other programs and workshops relate to
technology and software, classified documents found
in collections, mysteries solved using archives, bringing
previous experience to work in archives, and the effects of
Hurricane Sandy on cultural institutions.

continues in his position at the APS. The luncheon speaker
will be Sam Katz, Philadelphia businessman, civic leader,
and former Mayoral candidate who has recently branched
out into filmmaking with the epic series Philadelphia: The
Great Experiment.

Tours include the new Barnes Foundation on the Parkway,
mansions on the Delaware River, the Conservation Center
for Art and Historic Artifacts, the American Philosophical
Society, Temple University's Special Collections and
Research Center, and Yards Brewery.

The plenary speaker will be Dr. Martin Levitt, Librarian of
the American Philosophical Society. Dr. Levitt retired last
year after 20 years of teaching the three- course archival
sequence in Temple University's History program. He

For more information, check out the conference program:

https://marac.memberclicks.net/assets/documents/
marac_20 1 3_philadelphia_conference_program.pdf

Book Review

How to Manage Processing in Archives and Special Collections
by Pam Hackbart-Dean and Elizabeth Slomba
Reviewed by Annamarie C. Klose

The newly published manual How
to Manage Processing in Archives
and Special Collections, by Pam
Hackbart-Dean and Elizabeth
Slomba, focuses on best practices
for archival processing. It's a
cheery, crash-course to processing
nirvana for a variety of readers
from novice archivists and lone
arrangers to seasoned archivists
who are surrounded by mountains
of backlogs. Hackbart-Dean
and Slomba include guidance for working with paper
collections, audiovisual materials, electronic records, and
three-dimensional objects. The book excels at providing
worksheets, checklists, decision-making trees, charts, and
tables to guide readers with creating an organized, holistic
processing program at their institution. The authors round
out the book with chapters on "Training and Managing
Processing Staff" and "Evaluation and Assessment."

This slender tome of 156 pages
focuses on the art and science of
processing efficiency. However,
readers should not look to this book
for rigorous archival theory. (I don't
recall ever seeing the term respect des
fonds used — ^but the gist is there.)
The authors do pay suitable homage
to the ubiquitous "More Product,
Less Process" (MPLP), a.k.a. "minimal processing." While
Hackbart-Dean and Slomba often advocate MPLP for many
modern documents, they do allow room for "traditional"
archiving and preservation for older documents and more
challenging collections. Readers will have to consult other
resources for more depth regarding description, as well.
There are no examples of finding aids in the book. As a
modern manual, the authors encourage a dizzying array of
Web 2.0 technologies that may be lost on less tech-sawy
archivists.

Hackbart-Dean and Slomba may not have all the answers
in this manual but they provide the right questions for
readers to develop their own answers. For archivists who
are bogged down with backlogs or simply need practical
guidance, the book's accounts of archival wisdom from
other institutions and archival professionals will be a good
launching point forward. The manual, also, includes a list
of website resources and an excellent bibliographic essay
of major works on archival theory, processes, technology
trends, and more.

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"The Worst and Most Dangerous Attack"

LaX/IMyent'S fOreiaft Mi/^siOWS In/JU^ry by Brigette C. Kamsler, Project Archivist,The Burke Library
— at Union Theological Seminary, Columbia University Libraries

I am a Project Archivist at the Columbia University
Libraries' Burke Library at Union Theological
Seminary. I am funded by a three-year grant from the
Henry Luce Foundation to process and make available
collections from the Missionary Research Library
(MRL) Archives and the William Adams Brown (WAB)
Ecumenical Library Archives.

MRL contains unique collections from missionaries and
missionary organizations from six continents in the late
19th and early 20th centuries. This record group contains
a broad range of field reports, demographic surveys, and
other analytical data. As a result, the MRL documents the
cultural and social realities of indigenous populations in
substantive detail.

Founded in 1945 at Union
Theological Seminary, WAB contains
over 30 collections, which serve as a
source for the documentation and
study of modern ecumenism. Today
the archives include records of New
York, national, and international
ecumenical organizations and
communities, as well as records from
ecumenical conferences (Protestant
and Catholic dialogue) that have
shaped global Christianity.

Since I began my job in August 201 1,
I have heard various collections were "controversial." Some
of these so-called "controversial collections" made perfect
sense to me, such as Burke's collection of Near East Relief
Committee Records. Another collection that was always
shaded in this light was MRL 12: Laymen's Foreign Missions
Inquiry (LFMI) Records, donated by the Inquiry itself.

I stayed away from the LFMI collection for a long time,
almost afraid to take it on. It was in poor condition with
many of the papers fragile and brittle. At approximately
thirty linear feet, it was also one of the larger collections
in MRL. I was unsure of why exactly it was controversial.
Was it because there were rare documents and photographs
that depicted something of which the world wasn't aware
— topics of war, genocide, or something else? I would
ultimately realize that the controversy lay with the Inquiry
itself and their subsequent findings.

Taming the Beast

Fast-forward to March 2013 when I had over eighty
completed collections totaling over 350 linear feet under
my belt. I wanted to focus on getting large and important
collections available, but I still had questions and concerns
about LFMI. For guidance I went back to the Luce Project
proposal which was presented to the Luce Foundation in
September 2010. It states:

"This project will process the collection so that they
are organized and described, with basic preservation
treatment through stabilization in acid- free containers,
ordered arrangement, and removal of corrosive metals and
other materials. This arrangement of the materials will
enable more advanced preservation treatment, including
encapsulation of photographs,
production of acid-free surrogate
copies, and selective digitized copies."

My answer had been in front of me
the entire time: More Product, Less
Process! Along with doing basic
work on the existing collection, using
the MPLP principles I was able to
integrate six feet of material that had
come from backlog. The collection
grew to a total of 31.25 linear feet.

Controversy Unveiled

I now finally understand why this
collection was considered so controversial, and after
working with missionary and ecumenical materials for two
years, I agree!

Laymen's Foreign Missions Inquiry formed in 1930 to
conduct a thorough investigation of foreign missions in
Asia. Missionary Boards were aware of the Inquiry and
cooperated as needed, but the Inquiry was independent of
Missionary Boards themselves.

The Inquiry consisted of two stages. The first began in late
1930, when the Institute of Social and Religious Research
sent twenty-seven "Fact-Finders" to Asia to collect data on
missionary work and local conditions. Specialized research
teams compiled extensive background information on
missionary work in India, Japan, and China before sending
the Fact-Finders to spend several months in each of the
countries.

The second stage began in September 1931 with a
"Commission of Appraisal " consisting of fifteen laymen,
laywomen, and ministers who spent nine months visiting
the fields of the Inquiry. The Commission then combined
their own observations with the preliminary reports of
the Fact-Finders to compile a final Report of the Laymen s
Foreign Missions Inquiry. This Report was formally
presented to the Mission Boards on November 18-19, 1932
in New York City.

The Report was considered to be "the most searching
and exhaustive accumulation of missionary data ever
undertaken." It offered a bold critique of the entire
missionary enterprise, highlighting major inadequacies
in both the theology and practices of the Boards and
individual missionaries. Its criticisms of the Boards were
particularly scathing, stating that "the trail of self-interest
within the organization lies like the trail of a serpent over
the mission of Asia," and that the Commission could see
"no ground for a renewed appeal for the support, much
less for the enlargement, of these missions in their present
form..."

Public controversy surrounding the Report was
considerable, with many repudiating the whole volume
as "the worst and most dangerous attack ever made"
on foreign missions. However, in spite of the outcry,
the Inquiry was still considered by many to be the most
notable and challenging statement regarding mission work
since the Jerusalem Council in 1928. The majority of the
Boards welcomed it as a worthwhile endeavor, accepting
most of the practical recommendations. Copies were sent
to most mission stations by their boards, and missionaries
were urged to give it their careful consideration. The
Methodist boards even commended the Inquiry for being
"in full accord with the temper of youth today," which
they believed would "give new meaning and effect to the
Christian message as it is presented to this disturbed and
distracted modern world."

Final Thoughts

It makes sense to me now
why the collection was and
still is controversial, and I
look forward to entering my
third and final year of the
Luce Project having made it
available. Missionary work
still continues and it would
be interesting to compare
the findings of the Report to mission work today. Are the
findings still current? Did individuals and boards truly
accept and implement the recommendations put forth by
the Inquiry? LFMI also reinforced for me the entire reason
for my project: Making records available. I look forward
to new scholarship which will certainly come out of these
intriguing collections.

Sources

From the materials in the collection, and:

Baker, Archibald G., "Reactions to the 'Laymen's Report',"
The Journal of Religion.Vol 13, No. 4 (Oct., 1933):
University of Chicago Press, pp. 379-398.

Hocking, William E. & the Commission of Appraisal, Re-
thinking Missions: A Laymen s Inquiry After One Hundred
YearSy New York: Harper & Bros., 1932.

Laymen's Foreign Missions Inquiry, Report of the
Commission of Appraisal of the Laymen s Foreign Missions
Inquiry y 1932.

Speer, Robert E., ''Re-Thinking Missions'' Examined, New
York: Fleming Revell Co., 1934.

The author may be contacted at bck21 15@columbia.edu

State and Local News

Delaware Public Archives (DPA) Director Stephen M. Marz
with Irene Caley at the ceremony celebrating the donation of
the Caley Postcard Collection

DELAWARE

Delaware Public Archives

Dedication of Caley Postcard Collection and SAR
Donation Highlight Recent DPA Events

On June 5,
the Delaware
Public Archives
celebrated the
donation of the
George and Irene
Caley Postcard
Collection with
a ceremony
and the official
unveiling of an
exhibit honoring
this unique
collection. With
Irene Caley in attendance, Secretary of State Jeffrey W. Bullock
presented Mrs. Caley with an official tribute from Governor
Jack Markell for her generosity.

Known as the "George and Irene Caley Postcard Collection "
the collection consists of more than 6,500 Delaware postcards.
Some Eastern Shore Maryland and Virginia postcards
are also included. The postcards date from 1900 to 2002.
Subjects found within the collection include local attractions,
businesses, houses, churches, public buildings, local events,
street scenes, recreation, and transportation. While this new
collection includes numerous postcards for Wilmington,
Dover, and Rehoboth, it also contains cards for lesser known
Delaware locations such as Collins Beach, Kenton, Woodland
Beach, Lincoln, and Oak Orchard. As stated by State Archivist

and Delaware Public
^ ^ " ^ ' * % Archives Director

Stephen M. Marz,
"this collection is
truly a visual history
of the First State
and represents how
communication
was shared during
much of the 20th
century; many of the
postcards include
correspondence on
the back which share
a particular moment
and place in time

Delaware Society of the Sons of the American
Revolution (DSSAR) members join Delaware Public
Archives Director Stephen M. Marz for the donation
of the DSSAR membership applications. From left:Troy
Foxwell, First Vice President; George Contant, member;
Michael Keen, historian; Director Marz; George Jones,
President; George Locke, Secretary; Jack Lewis, Past
President.

between the sender and the recipient. We are so thankful
to Mrs. Caley for donating this wonderful collection to the
Archives and the citizens of Delaware." The Delaware Public
Archives has digitized this entire collection that includes
the front and correspondence side of each postcard. This
collection is now fully accessible on the Archives website
(archives.delaware.gov).

On August 7, the Delaware Society of the Sons of the American
Revolution donated to the Delaware Public Archives 700
successful applications for membership to their organization
dating back to the early 1890s. These original documents are a
wealth of family history information and will be instrumental
in helping the genealogy community make connections to
their Revolutionary War roots. Director Marz added "This
will be a heavily used collection because it contains so much
information on Delaware families. The SAR deserves a
tremendous amount of credit for donating these records to the
Archives. These documents go back to the beginnings of the
organization. To have this collection at the Delaware Public
Archives is truly an honor."

Winterthur Library

The latest library exhibition at Winterthur is "Charles Magnus:
Mapmaker and More''

Charles Magnus (1826-1900), a native of Germany, came to
the United States around 1850 and within a few years opened
a business in New York City printing maps and other items.
His most ambitious project was Magnus's Commercial Atlas
of the World, which featured more than 150 leaves of maps
depicting all of the Earth's continents. Magnus extended his
mapmaking accomplishments to publish bird's eye views
of American cities and towns and illustrated lettersheets
decorated with maps.

In addition, Magnus printed many other products that we
now call printed ephemera: reward of merit cards, songsheets,
games, puzzles, lettersheets illustrated with things other than
cartographic images, comic valentines, photographs, bank
labels, and books.

Magnus's reputation grew slowly until the Civil War when he
became one of the most prolific printers in New York, issuing
thousands of products in support of the Union cause.
The Winterthur Library has about 350 examples of Magnus's
work. Presented in the exhibition is a selection. One case
focuses on his maps, another highlights his Civil War printing,
and the third showcases his varied non-Civil War products.

Winterthur and Oak Knoll Books has just published Charles
Magnus, Lithographer: Illustrating America's Pasty 1850-1900.

Delaware Historical Society

The Delaware Historical Society opened a major new
exhibition, "Forging Faith, Building Freedom: African
American Faith Experiences in Delaware, 1800-1980" on
September 27, 2013. This exciting exhibition, coinciding with
the bicentennial of Peter Spencer's founding of the African
Union Methodist Church and the August Quarterly in 1813
and 1814 respectively, presents the key role that Delaware
and Delawareans played in the development of independent
African churches in the late 1700s and early 1800s. The
exhibition also includes materials on notable black preachers,
church life, and how black houses of worship have interacted
with the larger world. "Forging Faith, Building Freedom"

Senior Choir, Bethel A.M. E. Church,Wilmington, 1934. Sanborn Collection, Delaware
Historical Society

presents a remarkable collection of objects, images, and
documents from Delaware churches, individual lenders, other
institutions and the Delaware Historical Society's collections.
With design and fabrication by the Delaware Division
of Historical and Cultural Affairs and funding from the
Delaware Humanities Forum, this project is a true community
effort. "Forging Faith, Building Freedom" will be on display at
the Delaware History Museum (www.dehistory.org) through
summer of 2014.

► Caucus Representative
Heather A. Clewell

(302) 888-4634
hclewe@winterthur.org

WASHINGTON, DC

No news to report.

► Caucus Representative

Andrew Cassidy-Amstutz

(301) 821-5244

andrew.cassidyamstutz@gmail.conn

MARYLAND

Bowie State Universit/

The HBCU Photographic Preservation Project continues at
Bowie State University with an additional $8,000.00 and an
extension from May until September 30, 2013. This grant is
funded by the Andrew Mellon Foundation, and administered
by LYRASIS, the HBCU Library Alliance, the Conservation
Center for Art and Historic Artifacts (CCAHA), the Art
Conservation Department at the University of Delaware, and
the Image Permanence Institute (IPI). The additional funding
will support a student assistant, completion of rehousing
the collection, purchase of more rehousing and preservation
supplies, and preservation training in future digitization of
photographic materials. The project began in March 2012,
providing student internships and training, consultation with
conservators, training in photographic history, methods, and
preservation, environmental monitoring, and equipment,
tools and supplies for rehousing and preserving the
photograph collection.

The unique structure of this grant has been especially helpful
to the collection at Bowie State, which had never been
processed, and had lost any original order, and much of the
identifying information about the images. The collection has
now been organized into ten broad categories with numerous
subcategories. The next step is to inventory the photograph
collection, which will allow them to more effectively use
volunteer help from students, faculty and staff, and alumni to
aid in identifying unknown people and events. The inventory
process has begun, using an Excel spreadsheet that they
designed to include 17 different data fields, including location,
descriptive information (4 fields), dates, sizes and formats of
material (10 fields), and additional notes.

In June they also received news that another grant application
to fund a student technical assistant until May 2013 had been
successful, so that the inventory and cleanup work on the
photograph collection will proceed without interruption. In
addition, Bowie State hosed a meeting of USMAI Archivists
on June 11, where general news and issues were shared before
touring BSU Archives, and then adjourning for lunch.

State and Local News

Salisbury University

Salisbury University Archivist David Ranzan has pubHshed
an edited volume, Surviving Andersonville: One Prisoner s
Recollections of the Civil War's Most Notorious Camp.
Released in May 2013 by McFarland and Company, the
publication offers a first-person account of a Union soldier s
daily adversity while a prisoner of war from 20 September
1863 to 4 June 1865. Ranzan is currently working on another
documentary work with Dr. John Wolter, former chief of the
Library of Congress Geography and Map Division, entitled
With Commodore Perry to Japan: The Journal of William
Speiden, Jr. (1852-1855). The book is scheduled to be released
by the U.S. Naval Institute Press in November 2013. This past
June, Leslie Van Veen has joined the staff as the Access Archives
Specialist.

Tiie Caucus Arciiivai Project Evaluation Services
(CAPES)

'Discover Unexplored Preservation Opportunities at your
Library with the CAPES Program' was presented by the
History and Preservation Section during the New Jersey
Library Association Annual Conference, Tuesday June 4, 2013,
at The Revel Hotel in Atlantic City, New Jersey.

The Caucus Archival Project Evaluation Services provides
professional evaluations of historical and archival collections
held by New Jersey archives, libraries, historical societies, and
other agencies. It is free to eligible applicants and funded
by the New Jersey Historical Commission and run under
the auspices of the New Jersey Caucus of the Mid-Atlantic
Regional Archives Conference (MARAC).

► Caucus Representative
Eiizabetii Novara

(301) 314-2712
enovara@umd.edu

NEW JERSEY

New Jersey Caucus Meeting

Approximately 20 members of the New Jersey Caucus attended
a caucus meeting on July 30 at the Monmouth County
Historical Association in Freehold, New Jersey. Before sitting
down to discuss issues in the New Jersey Caucus, members
were given a tour of the Association s current exhibition of
Micah Williams portraits by museum curator Bernadette
Rogoff. Archivist Laura Poll gave a tour of the archives after the
meeting. Thanks go to Laura for making such a beautiful space
at MCHA available for the meeting!

There was also an afternoon poster session with the same title
where CAPES consultants answered questions and application
forms and promotional materials were available.

The panel, all members of MARAC, were (L to R) Frederic C. Pachman, Program Moderator
and CAPES Coordinator, Elsalyn Palmisano, Consulting Archivist, Monmouth Medical Center
and CAPES Consultant, Elizabeth McDermott, Local History Librarian, Red Bank Public
Library and CAPES Grant Recipient, Mary McMahon,Archivist, North Jersey History Center.
Morristown & Morris Township Library and CAPES Consultant, Joseph DaRold, Director,
Plainfield Public Library and CAPES Grant Recipient

Monmouth County
Cheryl A. Cook Receives
Jane Clayton Award from
Monmouth County

Monmouth County Clerk M.
Claire French Cheryl A. Cook
was be presented with the Jane
Clayton Award on Archives
and History Day, October 12,
at the Monmouth County
Library. The award, given annually since 1997, honors an
individual who, over a substantial number of years, has made

exceptional contributions to an awareness, understanding,
and/or preservation of the history of Monmouth County.
Since her retirement as Head of Collection Development for
the Monmouth County Library in 1999, Cook has worked
diligently to preserve and enhance historical resources
in Freehold Township. She created a museum for Early
Childhood Education at the West Freehold Schoolhouse in
1999. She then spent several years establishing the Oakley
Farm Museum that opened in 2002. More than 15 Eagle
Scouts have done their projects at the farm, which includes
the entire contents of a 19th century village blacksmith
shop Cook acquired from the Vanderveer family. In
2003, she played a leadership role in the founding of the
Freehold Township Heritage Society, which raises funds for
preservation projects, including the restoration of the Georgia
Road Schoolhouse that reopened in 2010. Cook also was
instrumental in creating a museum at the Solomon property
now located in Mount s Corner Shopping Center. The Barn is
now the home of the Jewish Heritage Museum of Monmouth
County, founded in 2006. These are but a few of Cook's many
achievements that have enhanced the preservation of historic
buildings and enabled public history education and programs.
"Without question," stated County Clerk French, "Cheryl
Cook is deserving of this recognition of her achievements.

► Caucus Representative
Car/n Radick

(848) 932-6152
cradick@rulnnail.rutgers.edu

NEWYORK

Metropolitan New York Library Council
(METRO) has been awarded $498,135 as part of the
2013 Laura Bush 21st Century Librarian Program from
the Institute of Museum and Library Services (IMLS) for
the "National Digital Stewardship Residency in New York"
(NDSR-NY) program. This 3-year grant will support the
development of a select group of recent MLS and related
master degree recipients by providing advanced training
and hands-on experience in the unique knowledge and
skills required for the selection, management, and ongoing
accessibility of digital materials. Residents selected to
participate in the NDSR-NY program will serve 9-month paid
residencies working on digital stewardship initiatives within
local libraries, archives, museums, and other organizations
managing digital content. Built around a cohort model, the
program will also feature a preliminary immersion course,
ongoing seminar-based training, site visits, and special events.
Jefferson Bailey is the grant s Primary Investigator. He is

^IZZlZi Organizing data for eloguent presentation !

FINDING AIDS and MUCH MORE

Share with social media
Web 2.0 for contributions
Batch processing for digital content

ACCESSIONS &
STORAGE

Track movement
and control storage
space, gathering
statistics on usage
and volume.

CONTENT &
METADATA

Describe with DAGS,
ISAD(G) or RAD and
control authorized
names with ISAAR.
Rapid capture of
digital content,
including Email.

Goosle

REFERENCE
SERVICE

Finding aids with
intuitive keyword or
precision logic,
shopping cart and
automatic email
requests.

CLICK
PUBLISHING

Export EAD & MARC
with return links for
imports into other
systems. Publish EAD,
HTML, PDF, and RTF.
Google Analytics for
your statistics.

a..

13

ea

□

iPad

Learn more about Eloquent Archives: www.eloquent-svstems.com

> Access customer holdings from Client List tab.

> Check the Features Checklist on Eloquent Archives sidebar.

> View Video Presentations on Eloquent Archives sidebar.

> Contact Lawrence@eloquent-svstems.com

Eloquent Archives'^^

1-800-663-8172/100 Eloquent Systems Inc.

State and Local News

also Project Manager for the grant at Brooklyn Historical
Society. Along with Jacob Nadal, BHS s Director of Libraries
and Archives, both are METRO s partners on the project. An
affiliated project, "Testing the National Digital Stewardship
Residency Model in Boston, MA" was awarded by IMLS to
a team from Harvard University and MIT. Both the New
York and Boston projects will extend and refine the National
Digital Stewardship Residency program currently underway
in Washington D.C. and being run by the Library of Congress.
These second iterations of the NDSR program will continue
to develop and refine a sustainable, extensible model for
postgraduate residencies combining advanced training and
experiential learning. The NDSR- NY program is currently
underway with resident recruitment beginning soon and the
first class of residencies scheduled to start in Summer 2014.
Questions about the project can be directed to Jefferson
Bailey, jbailey@metro.org.

► Caucus Representative
Susan Woodland

(917) 606-8259
swoodland@ajhs.org

PENNSYLVANIA

Conservation Center for Art &
Historic Artifacts

A six- week online campaign to save Pennsylvania's Top 10
Endangered Artifacts, an innovative experiment in nonprofit
crowdfunding, launched September 19. Through midnight
of November 1, the public is encouraged to support the
preservation of 10 fascinating historic objects from every
region of the state through voting, sharing and donating at
PAToplOArtifacts.org. From historic manuscripts, books and
films to 18th-century butterfly specimens and a wig worn by a
congressman instrumental in abolishing slavery, each of these
artifacts illuminates an important facet of the nation s history.

Participating organizations are: The Academy of Natural
Sciences of Drexel University, American Philatelic Society,
Carnegie Museum of Art, Chester County Historical
Society, LancasterHistory.org, Mennonite Heritage Center,
Old Economy Village, Pennsylvania Academy of the Fine
Arts, Pennsylvania Anthracite Heritage Museum, and
Schwenkfelder Library &: Heritage Center.

Pennsylvania's Top 10 Endangered Artifacts, a statewide
initiative created by CCAHA, began in January with a
statewide call to nonprofit institutions in the Commonwealth
of Pennsylvania to nominate artifacts in need of conservation.

An independent review panel of collections care professionals
chose the top 10 artifacts from 60 submissions, based on their
historical and cultural significance and need for conservation.

"Our goal with this campaign is to showcase the state's
historic treasures and the need to preserve and protect our
heritage for future generations," says Ingrid Bogel, Executive
Director of CCAHA. "We've created this program to give
institutions a new platform through which to share their
stories and to give people a chance to show their support
by voting as many times as they'd like, sharing their favorite
artifacts with friends through social media, and supporting
the conservation of these artifacts with online donations."

Voting began on Thursday, September 19 on
PAToplOArtifacts.org and ends on Friday, November 1 at
midnight. At the conclusion of the campaign, institutions
that meet their fundraising goals will begin the conservation
process and the artifact garnering the most votes will be
named the winner of The People's Choice Award. In the spirit
of friendly competition, institutions throughout the state will
be rallying their communities to express their support for
these unique objects and the history they represent.

Pennsylvania's Top 10 Endangered Artifacts is supported
by The Pew Center for Arts & Heritage and by The
Beneficial Foundation. The project is part of CCAHA's Save
Pennsylvania's Past initiative, a multi-year, statewide effort
to protect and preserve the millions of objects and historic
artifacts that shape the Commonwealth of Pennsylvania's
history and define our nation. For more information about
the initiative and each institution's artifact, please visit
PATop 1 OArtifacts.org.

Arciiives Service Center, University
of Pittsburgh

Archivists at the Archives Service Center (ASC) have been
busy exploring new avenues to expose their collections to
more potential users. They have leveraged Pitt's Library
System implementation of LibGuides to create several of
their own, including "Using the Archives," "Genealogist and
Family Historians," "Audio-Visual Resources at the ASC,"
and "Resources on the 1892 Homestead Steel Strike." Many
of the LibGuides can be viewed directly from their website
(www.library.pitt.edu/archives-service-center) which, along
with the entire University Library System, has undergone a
dramatic update. The pages now have a fresh new look and
feature search boxes and navigation tools that will hopefully
make information about the facility and collections readily
accessible to potential researchers. They also created an ASC

Facebook page (www.facebook.com/pittarchives) which
allows them to easily post messages about newly processed
collections, changes in hours, and highlight holdings that
reflect anniversaries or events in the community. In the first
month they received over 125 "likes" and have "reached" more
than 800 people. So, the next time you're out surfing the web
check them out by stopping by their website and liking them
on Facebook!

There are two newly processed collections that ASC wishes
to highlight. The Joseph Hart Larwill Notebook (UA.91.A3)
was recently made available for researchers as part of the
University Archives. From approximately 1801-1803 Larwill
attended the Pittsburgh Academy, which was the name of
the original educational institution that would become the
University of Pittsburgh in 1908. The notebook is filled with
mathematical problems and solutions that offer a glimpse into
his future career as a surveyor, as well as the curriculum of the
day. While school notebooks are not a rarity in manuscript
collections, the Larwill volume provides a unique view of
Pitt's early history because several disasters in the school's
first 75 years, such as fires and floods, had either destroyed or
severely damaged the facilities, leaving little documentation
about the university's first decades. Larwill would leave
Pittsburgh shortly after his attendance at the Academy and go
on to survey significant plots of land in eastern Ohio, where
he would eventually map frontier sites such as Fort Meigs and
the town of Wooster.

The John M. Tate Collection of Notes, Pictures and
Documents Relating to the Harmony Society (DAR. 1946.02)
was processed as part of the Darlington Library. As a young
man, Tate became fascinated with the German-speaking
Christian communal group known as the Harmony
Society which began in the early 19th century under the
leadership of George Rapp. The group eventually created
the town of Economy along the Ohio River in Beaver
County, Pennsylvania, 16 miles northwest of Pittsburgh.
The Harmonists were known for their production of silk
fabric, wine making, and the cultivation of a variety of
fruits, vegetables and grains. In the mid- 19th century the
organization made large investments in the expanding
railroad industry, which was extremely lucrative for its
members. In the late 1880's, Tate became a trusted friend
of the Harmonists, which were declining in numbers. He,
like so many young people of the time, became an amateur
photographer and was permitted to shoot images of members
of the society, its many buildings, and surroundings. Likewise,
he was able to obtain documents from the society that
would reflect pivotal events in its nearly century long history.

Tate then created a single bound volume containing the
photographs, documents and a narrative on the history of the
Harmonists. The volume served as a show piece for Tate, who
later donated it to the University of Pittsburgh. Today, you
can visit the homes and workplaces of the Harmony Society
at Old Economy Village, a museum owned and operated by
the Pennsylvania Historical and Museum Commission in
Ambridge, Pennsylvania.

Both the Larwill Notebook and the Tate Collection have been
digitized and are available for researchers to download from
the online finding aids, which are available at: http://digital.
library.pitt.edu/ ead.

Wistar Institute

Nina P. Long retired as Library Director and Archivist from
the Wistar Institute on Sept. 4, 2013. Long is starting her own
consulting company called Nina P. Long, Collections Research
Services and can be contacted at 302-778-5925; a website will
be launched soon.

► Caucus Representative
Dyani Feige

(215) 545-0613
dfeige@cchaha.org

VIRGINIA

The Library of Virginia, in

conjunction with the Virginia
Caucus of the Mid-Atlantic
Regional Archives Conference
(www.lib.umd.edu/MARAC)
and the (www.lva.virginia.gov/
involved/about.asp) Library of
Virginia Foundation, has produced
a poster commemorating the
commonwealth's archival and
special collections, repositories
and the rich, cultural record
they protect to celebrate Archives Month. Fifteen archival
repositories from across the state contributed images to the
poster. The poster, bookmark and other information about
Archives Month in Virginia can be found here: www.lva.
virginia.gov/public/archivesmonth/20 1 3/index.htm

► Caucus Representative
Laura Stoner

(804) 340-2281
laura@vahistorical.org

State and Local News

WEST VIRGINIA

Preservation Alliance of West Virginia Holds
Mini-Conference

The Preservation Alliance of WV held a mini- conference in
Morgantown on 20-21 September 2013. Highlights include:
Civil War walking tour of downtown Morgantown; historic
book sale; historic wood window rehabilitation workshop;
and a full-day workshop with Donovan Rypkema, historic
preservation economics expert.

Adapted from an article on the PAWV website, August 2013.

Blue Sulphur Springs Pavilion Project
Moving Forward

From an animal "lick" to a fashionable health resort to a
Baptist Seminary to a Civil War campground and hospital to
an icon of the storied past, the Blue Sulphur Spring has played
many roles in West Virginia s history.

Now everyone can be assured that it will continue to play a
role in the lives of visitors and local citizens for many years to
come thanks to the generosity and foresight of Mrs. Rebecca
Fleshman Lineberry. In April 2013, Mrs. Lineberry donated
the Blue Sulphur Springs Pavilion and two acres of land to
the Greenbrier Historical Society. This donation will allow for
the preservation and historical interpretation of the site and
Pavilion.

The Pavilion was built in 1834 along with the rest of the resort,
including a 200-room hotel and bathhouse. Noteworthy
guests in the 1840s included Robert E. Lee, Henry Clay, and
Presidents Andrew Jackson and Martin Van Buren. During
the Civil War the resort buildings were used by both sides as
a camp and hospital. Although the Union Army burned the
resort in 1864 to prevent its use by enemy troops, the Pavilion
survived.

Most material adapted from an article in the PAWV newsletter.
Summer 2013.

General's Battle Sword Gets New Home 1 50
Years After Vicksburg Campaign

The battle sword of General Joseph A. J. Lightburn (1824-
1901), a West Virginian who fought under Ulysses S. Grant
at Vicksburg, was recently donated to the West Virginia and
Regional History Center. During the siege of that city a bullet
struck the sword's scabbard, leaving a deep dent and thereby
sparing the General's life. Evidence of Lightburn's good
fortune can still be seen on the scabbard to this day.

As impressive as it is, the sword is but one of many precious
Civil War artifacts owned by the general that were generously
donated by Lightburn's descendants. The collection includes
his .44 caliber Colt revolver (1860 model), field compass, bullet
mold, epaulets, and a dress sword with scabbard.

Born in Pennsylvania, Lightburn moved with his family to
Lewis County in 1840, becoming friend and neighbor of
Thomas Jackson, who later achieved fame as "Stonewall"
Jackson. In addition to serving at Vicksburg, General
Lightburn also expelled Confederates from the Kanawha Valley
in 1862, fought at Missionary Ridge in 1863, and substantially
participated in the Atlanta Campaign of 1864 under General
Sherman. At the war's end, he returned home to Lewis County,
serving as a minister at Broad Run Baptist Church.

Adapted from the blog on the West Virginia and Regional
History Center website, August 2013.

River Transportation Onboard at
August 6 Program

On August 6, 2013, Gerald W. Sutphin presented "West
Virginia Rivers, Steamboats and River Improvements" at the
Tuesday evening lecture in the Archives and History Library
of the Culture Center in Charleston. Sutphin is recognized
as one of the United States' foremost inland rivers and river
transportation historians.

The invention and development of the Western River
steamboat set the stage for America's Industrial Revolution,
which transformed the United States and West Virginia.
Sutphin made a visual presentation on West Virginia rivers
that were improved due to the invention and development
of the Western River steamboat, and discussed how steam
packets, towboats, ferries, and showboats impacted citizens
and the growth of the state.

Adapted from the newsletter Vsfest Virginia Archives and History
News, August 2013.

Saloons, Liquor, and Guns in Coal Camps
Discussed at August 8 Lecture

On August 8, 2013, Dr. Paul H. Rakes, Associate Professor of
American History at WVU-Tech, presented '"Don't Cuss Me':
Saloons, Liquor, and Gunplay in West Virginia's Early Coal
Camps" at the Thursday evening lecture in the Archives and
History Library in the Culture Center in Charleston.

Economic opportunity attracted a number of people to the
southern West Virginia coalfields in the late 19th and early

20th centuries. The early coal camps in Fayette and McDowell
counties and along the Cabin Creek District of Kanawha
County witnessed a dramatic increase in population on what
was, in essence, an industrial frontier. The attraction of liquor,
saloons, and guns on this frontier led to frequent violence
among a predominantly transient male population. The rise
in violence in the coalfields caused political problems for West
Virginia Governor Albert B. White and also found the state
Supreme Court of Appeals wrestling with interpreting the
cases within the change of legal philosophy from "No Duty
to Retreat" to "Back against the Wall." In fact, before the coal
camps matured, these areas of West Virginia bore a striking
similarity to the more famous tales of the late 19th-century
American West.

Paul Rakes is a third-generation coal miner of twenty years
who then earned his Ph.D. in history at West Virginia
University. His research focuses on mining in West Virginia,
and he has produced historical essays for scholarly journals,
including Appalachian Studies and West Virginia History.

Adapted from the newsletter West Virginia Archives and
History News, August 2013.

Fall Evening Workshops and Lecture Schedule at
the Culture Center in Charleston

September 10, Tuesday

Dr. Bob Barnett

"Hillside Fields: A History of Sports in West Virginia"

October 1, Tuesday

Dr. David E. Rotenizer

"An Introduction to the Grave Creek Mound Archaeological
Complex"

November 5, Tuesday

Terry Lowry

"The Battle of Charleston and the Kanawha Valley Campaign"

Adapted from the newsletter West Virginia Archives and
History News, August 2013.

► Caucus Representative
Nat DeBruin

(304) 696-3524
debruin@nnarshall.edu

LINKING YOUR ENCODED
ARCHIVAL DESCRIPTION TO FLICKR

A method for showing off low-resolution images from your repository and linking them to your finding aids
Eric Fritzler, Archivist, American Jewish Historical Society, Center for Jewish History

Recently, Society of American Archivists
published Archival Arrangement and
Description'. In it, several authors contribute
modules on relevant subjects, including
archival metadata standards, processing digital
records, and evaluating descriptive and access systems. In
the conclusion to his module "Designing Descriptive and
Access Systems," Daniel A. Santamaria acknowledges the
push that archival institutions can feel, regardless of size
and resources, to provide online access to digitized portions
of their respective collections, although they may lack an
organized digitization program or the resources to create
a digital repository. His module deftly outlines options
available to institutions with limited time and resources,
including appendices with a summary of recommendations

from simple to very advanced and sample workflows and
tools for small repositories. Santamaria offers that allow
repositories to provide better access to the materials in their
care".

Elsewhere, Santamaria identifies a powerful method
for creating links from an institution s encoded archival
description (EAD) finding aids to folders digitized and
saved as portable document format (PDF) files on a public
directory"' Using an XML editor, such as Oxygen, Liquid,
or XMetaL, it is possible to insert a <dao> element into
an encoded finding aid to create links to digitized archival
material. In his presentation on what he calls medium- scale
digitization, Santamaria provides the relevant excerpt of an
encoded finding aid:

<c03 level=
<did>

"file">

<unitid type="barcode">32 1 0 1 052478 1 02<unitid>
<container type="Box" label="Box"> I </container>
<container type="Folder" label="Folder">5
</container>

<unittitle>Alexander; Stephen</unittitle>
<unitdate> 1 926 July</unitdate>
<dao

xlink:href="https://webspace. princeton.edu/users/nnudd/Digitization/32 1 0 1 052478 1 02.pdf"/>

</did>
</c03>

In a similar spirit, there is a method available to archival
institutions interested in creating links between their encoded
finding aids and Flickr, the photo management and sharing
application. Over the last several years, many archival
repositories have successfully shared low- resolution digitized
images on Flickr as a form of outreach to new potential
users, to help with identification of places and people,
and to promote an institution s assets. However, with the
assistance of an XML editor, an even greater connection can
be formed between an institution s images uploaded to their
Flickr account and their encoded finding aids. The method
has, with two variations of the EAD elements listed below,
salient benefits that are different from making entire folders

available in the form of PDFs. First, since entire folders
may not warrant digitization, linking between an image
on Flickr and an encoded finding aid can offer a targeted,
item-level set of images. Second, while the metadata for an
image uploaded to Flickr cannot replace good collection level
description found in a finding aid or catalog record, Flickr
has the infrastructure to create succinct item-level metadata
for uploaded images. Third, the links between Flickr and
an encoded finding aid are reciprocal, in that it is very easy
to send users from the item-level metadata for an image on
Flickr back to the encoded finding aid with the initial links'''.
For a one-to-one relationship between an uploaded Flickr
image and a component in a finding aid:

<c02 level="file">
<did>

<container type="box">4 </container>
<container type="folder"> I I </container>

<unittitle>Purinn Party at Ludwig Satz and Lillie Feinman Satz's House</unittitle>

<unitdate>undated</unitdate>

</did>

<dao linktype="sinnple" actuate="onrequest" show="new"
href="http://vmwilickrxom/photos/center_forjewish_history/3420866835"

</c02>

In an encoded finding aid, this version can be used when there is only one image associated with a particular folder.
Whereas for a one-to-many relationship between several uploaded Flickr images and a component in a finding aid, a
slightly more complicated variation is required:

<c03 level="file">
<did>

<container type="box"> 760</container>

<container type="folder">8</container>

<unittitle> Warsaw Ghetto Memorial Meeting</unittitle>

<unitdate> 1 953</unitdate>

</did>

<scopecontent><p> Box 760, Folder 8 contains two digitized photographs of the American Jewish Congress
sponsored Warsaw Ghetto Memorial Meeting in 1 953, featuring Rabbi Israel Goldstein, Shad Polier, author Isaac I.
Schwarzbart, and cantor Moshe Koussevitzky. <lb />

<extref actuate="onrequest" show="new" href="http://www.flickr.com/photos/center_forJewish_
history/8663437590">Shad Polier speaking at the Warsaw Ghetto Memorial Meeting, l953</extref><lb />
<extref actuate="onrequest" show="new" href="http://www.flickr.com/photos/center_forJewish_
history/8663437554">Warsaw Cantor Moshe Koussevitzky at the Warsaw Ghetto Memorial Meeting, I953</
extref>

</p></scopecontent>

</c03>

As with most things, several provisos are in order. The
two variations of the method discussed above should
not substitute for a more robust digitization program
that includes a preservation or master digital version of
a photograph held in some sort of repository (or even
an external hard drive) as well as a view or service image
for users (online or otherwise). The method discussed
seems especially helpful for publicizing select assets from
particularly important or noteworthy archival collections or
holdings at an institution, such as an image of a university
president shaking Lyndon B. Johnson s hand, rather than
for an entire family's photograph album with hundreds of
digitized images.

The same sort of decisions made when uploading images
to Flickr apply to creating links in an encoded finding
aid. Flickr provides an application that is highly useful for
sharing images online, but cannot substitute for archival
management of an institution s digitized assets. Flickr 's
web address for each uploaded image functions much like a

persistent identification for the image, but it is not. The web
address must stay the same so that people can share, link
to, and reference an uploaded image. Nevertheless, Flickr is
not running a trusted digital repository and their business
model does not promise that the address is not subject to
change. The method discussed is not perfect, but, when
its limitations are understood, can provide another low
cost and effective way to link digital images to an encoded
finding aid outside of the traditional digital repository
model.

' Prom, C. J., and Frusciano.T.J. (Eds.) (20 1 3). Archival Arrangement and Description. Chicago:
Society of American Archivists. Each module is available online separately through the SAA
website and in print, bundled with two other modules.

'' Santamaria, D. A. (20 1 3). Designing Descriptive and Access Systems. In Christopher J. Prom
andThomas J. Frusciano (Eds.), Archival Arrangement and Description (pp. 145-2 1 5). Chicago:
Society of American Archivists.

"'Santamaria, D.A. (20! I). Medium-Scale Digitization. Metadata and Digital Object Roundtable
Meeting at Society of American Archivists Conference, Chicago, August 20 II.
'''Flickr is compatible with simple HTML tags, such as "<strong>The <a href="http:your-
finding-aid.html" target="_blank" rel="nofollow">Guide to the Records of That Really
Interesting Association</a> is now available online, including hyperlinks to different
photographs. </strong>."

" Special thanks to Tanya Elder and Susan Woodland for discussing the method described.
Thanks also to the American Jewish Historical Society and the Center for Jewish History for
providing the experience necessary to recognize the potential in the method described.

PLAN FOR (TEACHING) THE PAST!

^each out Now to Middle and High Schools Gearing Up for National History Day

by Doris Malkmus

Pennsylvania State UniversityArchivists have embraced
National History Day (NHD) — America s "history fair"
organized as district, state, and national "competitions" for
middle and high school students. NHD is of special interest
to archivists because it helps train future researchers —
students — in high quality, in-house, and online archival
research. It inspires students to create intelligent, inventive
projects using archival sources. Students have a lot of fun
working with history and learn to love it.

If your repository is already collaborating with NHD
projects, now is the time to prepare for the 2014
competition. If your repository is considering some form
of outreach to K-12 but has not explored NHD, this is
a good time to find out if the program is an option for
you. To find out if teachers in your area are involved with
NHD, contact the program's regional or state coordinator
http://www.nhd.org/coordinators.htm and ask which, if
any, teachers in your area are participating this year, or
participated last year.

Teachers are the gateway to any outreach to schools, and
they are also essential for student involvement in NHD.
Teachers volunteer to incorporate NHD projects into their
teaching for the year. This requires significant preparation
and commitment on their part. If teachers sign on, they
must prepare classes for research and help students choose
a topic and a format. Students can choose to write a
formal paper, prepare an exhibit, do a performance, create
a documentary, or build a website. Projects are judged as
either individual or group efforts.

The theme for the 2014 contest is "Rights and
Responsibilities in History." See the NHD Theme
Sheet for more information: www.nhd.org/images/
uploads/397079_2014_NHD_ThemeSheet_FNL.PDF
Local history projects are encouraged: local instances
add color to big topics and make them significant for
students. Archivists can begin by reviewing their holdings
to see what might be appropriate for the theme of rights
and responsibilities in history. Some topics are more

INNOVATIVE SOLUTIONS FOR PRESERVATION

Call for a complete catalog

Pamphlet Binders
Music Binders
Archival Folders
Manuscript Folders
Hinge Board Covers
Academy Folders
Newspaper! Map Folders
Bound Four Flap

Enclosures
Archival Binders

Polypropylene Sheet

& Photo Protectors
Archival Boards
Adhesives

per

Century Boxes
Conservation Cloths
Non-Glare Polypropylene

Book Covers
CoLihri Book Cover System

ARCHIVAL PRODUCTS

RO. Box 1413

Des Moines, Iowa 50306-1413

Phone: 800.526.5640

Fax: 888.220.2397

E-mail: custserv@archival.com

Web: archival.com

16

National H.Story Day 2014 Theme

RIGHTS AND RESPONSIBILITIES IN HI51UKY

obvious — civil and human rights, treaty rights, suffrage,
temperance, anti-immigration, anti-war, labor, prisoner
treatment, and animal rights all raise issues that engage
students. Also consider collections that document conflicts
over environmental impact, land development, water
and property rights, and farm practices. The theme is
deliberately broad and archives contain abundantly eclectic
collections, so be creative!

Archivists should pay particular attention to non-textual
resources. Students use images, maps, and audio files when
they create exhibits, websites, and documentaries. They
may use only one of your images; students can combine
it with others they find online or elsewhere. Diversity of
sources provides evidence of thorough research.

Examples from Perm State include:

• Broadsides, prints, and documents about labor strikes

• Newspaper clippings about the court cases to legitimize
Penn State s first "homophile" group

• Iron furnaces and logging photographs that can be used
to illustrate the evolution of responsibility for
environmental damage

• Photographs of uniformed women in WWI that can
illustrate changing ideas of military service

It takes relatively little time and effort to offer teachers
ideas about documents and images in collections. A
little effort may bring students into the archives and
introduce them to archival research in a non-threatening,
positive, and age-appropriate way. The structure of NHD
provides one of the very best approaches to promoting
excellence in research practices. As primary sources
become more available online and ubiquitous in classroom
environments. National History Day may provide a
ticket to the future. As Special Collections become more
important to the teaching mission of colleges, starting with
outreach to schools may enhance the preparedness of your
future students.

The Reference, Access, and Outreach Section of the Society
of American Archivists created an online toolkit specifically
to inform and support archivists and teachers about NHD.
The site links to a wealth of resources.

http://nhdarchives.pbworks.eom/w/page/37898361/
National%20History%20Day%20and%20Archives

Wda)m£y NewAAemhml

JULY 2013

Bertha Adams Philadelphia Museum oj Art

Michael Andrec Ukrainian Historical and Educational Center

S.Anne Marie Burton Immaculata University

Jennifer Ferretti Pratt Institute

Carolyn Friedrich Historical Society of Upper St. Clair

Barbara Gonbach Columbia University

Bonnie Gordon New York University

Susan Kurzmann Ramapo College of New Jersey

Elizabeth McDaniel Virgina Commonwealth University

Jennifer Needham University of Pittsburgh

Bobbi Posner Naval History & Heritage Command

Jessica Scott History Associates, Inc.

Kristen Sosinski Library of Congress

AUGUST 2013

April Akins University of Tennessee - Knoxville

Alston Brake Washington and Lee University

Jena Winberry Carr CLIR

Nicole Dittrich Syracuse University Libraries

Susan Graham University of Maryland, Baltimore County

Lizzie Greenberg National Archives and

Records Administration

Philip Heslip New York Public Library

Amber Kohl University of Maryland

Charlene Martin Erie Canal Museum

Tracy Ramos

Nicole Semenchuk Culinary Institute of America

Nicola Shayer Culinary Institute of America

Kimberly Steiner WL Gore & Associates, Inc.

Marcy Strong University of Rochester,

River Campus Libraries

Kathleen Washy Sisters of St. Joseph of Baden

SEPTEMBER 2013

Martina Anderson Princeton University

Kathleen Bell Dance Heritage Coalition

Andrew Berger Yale University

Nicholas Beste David C. Driskell Center,

University of Maryland

Diane Bockrath The Walters Art Museum

Sushan Chin New York University Health Sciences Libraries

Dana Dorman Historical Society of Pennsylvania

Kit Fluker New York Public Library

Brother Joe Grabenstein, FSC La Salle University Archives

Jennifer Halloran Mary Knoll Mission Archives

Sarah Leu

Gail Malmgreen Newark Archives Project - Rutgers (Newark)

Doug Mayo John D. Rockefeller Jr. Library,

Colonial Williamsburg Foundation

Melissa McMuUen University at Albany, SUNY

Fruma Mohrer YIVO Institute for Jewish Research

Eisha Neely Cornell University Library,

Rare and Manuscript Collections

Catherine Perry Gettysburg College

Joshua Ranger Audio Visual Preservation Services

Mary Richardson Yale Divinity Library

Robert Ripson Penn State University

Alix Ross Newark Archives Project - Rutgers (Newark)

Robert Schoeberlein Maryland State Archives

Kerin Shellenbarger Carnegie Museum of Art

Stephanie Smith Maryland State Archives

Linda Tompkins- Baldwin Enoch Pratt Free Library

Laura Uglean Jackson American Hertiage Center,

University of Wyoming

Leslie Van Veen McRoberts Salisbury University

Rebecca Weintraub Center for Jewish History

M'Lisa Whitney National Archives and Records Admin

Hillary ZuUi University of Maryland Libraries

18

Treasurers Kemrt Fiscal Year 20 1 3, 4th Quarter

(April 1, 2013 to June 30, 2013)

CATEGORY

Budget

1st Quarter

2nd Quarter

3rd Quarter

4th Quarter

Total

% Budget

INCOME

Membership Dues

$28,500.00

$20,308.00

$8,163.00

$2,329.00

$1,245.00

$32,045.00

112.44%

Conference Registration

$55,000.00

$26,003.00

$12,335.00

$17,635.00

$4,815.00

$60,788.00

110.52%

Conference Vendors

$20,000.00

$6,430.00

$3,600.00

$2,000.00

$4,262.00

$16,292.00

81.46%

Conference Sponsorship

$2,000.00

$500.00

$1,250.00

$1,350.00

$5,350.00

$8,450.00

422.50%

Pubhcation Advertising

$3,000.00

$540.00

$1,540.00

$360.00

$500.00

$2,940.00

98.00%

Pubhcation Sales

$350.00

$35.00

$210.00

$175.00

$70.00

$490.00

140.00%

Maihng List Sales

$250.00

$100.00

$00.00

$150.00

$0.00

$250.00

100.00%

Off-Meeting Workshops

$7,500.00

$4,190.00

$2,380.00

$1,785.00

$2,290.00

$10,645.00

141.93%

Bank Interest

$100.00

$33.89

$11.55

$32.88

$30.28

$132.07

132.07%

Investment Interest

$4,000.00

$845.38

$223.64

$205.65

$0.00

$1,274.67

31.87%

Gifts to Operations

$500.00

$220.00

$65.00

$70.00

$0.00

$355.00

71.00%

Gifts to 40th

$4,000.00

$1,151.00

$725.0

$2,056.00

$0.00

$3,932.00

98.30%

Miscellaneous

$0.00

$200.00

$00.00

$0.00

$100.00

$300.00

0.00%

Total Income

$125,200.00

$60,556.27

$28,503.19

$28,148.53

$18,662.28

$137,893.74

110.14%

EXPENSES

Administrator

$12,000.00

$4,187.86

$2,846.56

$3,472.13

$3,236.85

$13,743.40

114.53%

Web Services

$3,000.00

$675.75

$795.00

$1,020.80

$795.00

$3,286.55

109.55%

Archivist

$750.00

$750.00

$00.00

$0.00

$0.00

$750.00

100.00%

Accountant

$1,000.00

$0.00

$1,025.00

$0.00

$0.00

$1,025.00

102.50%

Advocacy

$1,500.00

$0.00

$1,500.00

$0.00

$0.00

$1,500.00

0.00%

Insurance Policy

$1,000.00

$0.00

$0.00

$0.00

$985.00

$985.00

98.50%

Phone

$600.00

$146.16

$146.38

$146.67

$145.69

$584.90

97.48%

Postage

$1,000.00

$100.25

$1,743.00

$182.47

$430.20

$2,455.92

245.59%

Office Supplies

$350.00

$0.00

$236.38

$101.69

$152.92

$490.99

140.28%

Food

$4,850.00

$1,696.45

$995.88

$348.62

$1,245.46

$$4,286.41

88.38%

Travel

$6,850.00

$2,474.04

$502.89

$2,061.29

$1,018.80

$6,057.02

88.42%

Equipment

$0.00

$1,096.68

$0.00

$0.00

$925.87

$2,022.55

0.00%

Printing and Design

$3,000.00

$48.92

$675.72

$1,743.45

$3,464.87

$5,932.96

197.77%

Conference

$69,000.00

$835.00

$38,513.95

$1,798.00

$19,930.06

$61,077.01

88.52%

Lodging

$1,800.00

$318.09

$156.18

$262.93

$898.09

$1,635.29

90.85%

l-T O n O T CI T" 1 Cl

n.UllUi dl Id.

4;^ 700 00

$0.00

tl 7S0 00
cp i , / JU.UU

t9S0 00

tl 700 00

cp i , / \J\J.\J\J

t^ 700 00

1 00 OOOA

i \J\J.\J\J /o

Awards and Prizes

(ti cjfjO 00

^0 00
CpU.UU

tSOO 00
CpoUU.UU

to 00

t7'^0 00

tl '^'^0 00
Cpi,Z)Z)U.UU

1 1 Q 9^0/,
i ly.AD /O

Scholarships

<tQ noo 00

to 00

to 00

t9 f^lA <^0

(to 9 1 c 09
Cpo,Zi3.UZ

Oi.DOyO

Banking Fees

<tA "^00 00

(to 900 QA
Ct»Z,Z!7U.o4

(toon QQ

tl HA

t^ 1/17 7Q

i Jo.oZyo

Investments

<tO 00

to 00

to 00

to 00

t71 ^ SA
Cp/ 13. 0^

t71 ^ SA
Cp/ 13. 0^

0 OOOA
U.UU7O

Disaster Assistance

<tO 00

to 00

CpU.UU

to 00

to 00

CpU.UU

to 00

CpU.UU

to 00

CpU.UU

0 OOOA
U.UU /O

iVilaCClld.llCU \Xo

$0.00

t91 S 00
cpz, i J.UU

$92.25

t9S 00
cpz J.UU

t9^S 00

v4)Z J J.UU

tS^^7 9S

v4) JO / .Z J

0.00%

Total Expenses

$125,200.00

$14,296.51

$59,610.45

$12,243.04

$40,578.90

$126,728.90

101.22%

Net Income or (Loss)

$46,259.76

($29,107.26)

$15,905.49

($21,916.62)

$11,164.84

Account Balances

Opening

Credits

Debits

Closing

PNC Checking

$14,813.31

Operating

$33,081.46

$18,662.28

($40,578.90)

$11,164.84

PNC Savings

$90,981.66

Restricted

$1 12,164.00

$320.00

$0.00

$112,484.00

Vanguard Bonds

$75,463.59

Reserve

$43,820.00

$0.00

$0.00

$43,820.00

Total

$181,258.56

Surplus

$13,789.72

$0.00

$0.00

$13,789.72

Totals

$202,855.18

$18,982.28

($40,578.90)

$181,258.56

Summary - Fourth Quarter FY 2013

Opening Balance

$202,855.18

Total Income

$18,982.28

Total Expenses

($40,578.90)

Closing Balance

$181,258.56

Restricted Funds

Opening

New Gifts

Spending

Closing

PNC Savings

$37,020.41

Disaster Assist.

$1,173.00

$20.00

$0.00

$1,193.00

Vanguard Bonds

$75,463.59

Education

$105,785.00

$300.00

$0.00

$106,085.00

Total

$112,484.00

Finch Award

$5,206.00

$0.00

$0.00

$5,206.00

Totals

$112,164.00

$320.00

$0.00

$112,484.00

IMAGE CAPTIONS

Front Cover (From Left to Right Clockwise)

Aerial view of Philadelphia, Pennsylvania. Photograph by Highsmith, Carol M. From Library of Congress Collection.

Independence Hall. Lithograph by Poleni, Theodore. Published by Thos. Hunter, Lithographer, 716 Filbert St., [1875], cl875
Oct. 30. From Library of Congress Collection.

Nev^ interchange station, 31st and Market streets. West Philadelphia, 1902, with operating yard, from official plans.
Chromolithograph by Pennsylvania Railroad, 1902.

Page Two

The South East Prospect of the City of Philadelphia, original ca. 1718 painting by Peter Cooper, The Library Company of
Philadelphia.

Skyline at dusk, Philadelphia, Pennsylvania. Photograph by Highsmith, Carol M. From Library of Congress Collection.

Independence Hall, Philadelphia, Pennsylvania. Photograph by Highsmith, Carol M. From Library of Congress Collection.

Night view of Broad Street with lit tower of City Hall, Philadelphia, Pennsylvania. cl916. From Library of Congress
Collection.

Baci< Cover (From Left to Right)

Independence Hall. Lithograph by Poleni, Theodore. Published by Thos. Hunter, Lithographer, 716 Filbert St., [1875], cl875
Oct. 30. From Library of Congress Collection.

Port of Philadelphia. Woodblock poster by Muchley, Robert. Part of the Pennsylvania: WPA Federal Art Project, 1936. From
Library of Congress Collection.

View of reserve fleet-heavy cruisers 134, 139 from broad street. - Naval Base Philadelphia-Philadelphia Naval Shipyard, Reserve
Basin & Marine Railway, League Island, Philadelphia, Philadelphia County, PA. Photograph by Lowe, Jet. From Library of
Congress Collection.

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